Position Announcement: Assistant Registrar, National Museum of the American Indian, Smithsonian Institution

Job Title: Assistant Registrar
Agency: Smithsonian Institution, National Museum of the American Indian

Open Period: Thursday, August 6, 2015 to Thursday, August 27, 2015
Position Information: Full-Time, Permanent - Federal
Location: Suitland, MD

Security Clearance: Background Investigation
Travel: Not Required

Job Summary: This position is located in the National Museum of the American Indian (NMAI), Smithsonian Institution. The employee performs such tasks as helping to uphold accountability for the museum’s permanent collections which include objects, paper archives, photographic archives, and media archives through the establishment and maintenance of accession records and inventory processes, as well as plan and execute outgoing loans and other activities, as needed.

-Contributes substantially to an extremely active loan program (for NMAI exhibits) by doing such tasks as helping update NMAI’s loan policies, reviewing and providing recommendations to the Supervisory Registrar for loans and loan renewals at NMAI’s Curatorial Council meetings, and negotiating with borrowers and lenders.
-Helps with the acquisition of gifts and donations to the collection, de-accessions, and disposals by doing such tasks as assisting with maintaining official records of transactions and supporting material according to NMAI’s standards and for the safeguarding and digitization of collections files and other relevant documentation. Generates legal contracts, assures legal forms are completed properly (i.e., signed by authorized individuals), and records preserved in official files.
-Catalogs collections lots and (as needed) individual items using NMAI’s Collections Information -System to insure accurate and appropriate documentation while following standards set by the Collections Research and Documentation Office. Coordinates and documents pest management actions.
-Assists with accountability for the inventory and movement of the collections and with an annual cyclical inventory of randomly selected items to verify the location and documentation of an appropriate subset of NMAI’s collections. Implements Collections Information System technology and researches other technology solutions to improve workflow, processes, and successfully digitize collections information.
-Seeks out and recommend solutions to improve the workflow procedures and processes, monitors assigned budgets and helps prepare, maintain, and review budgets, spending plans, and related documents; manages the office when the Supervisory Registrar is absent (and when delegated), and provides statistics, updates, and reports for the Supervisory Registrar, leadership, and trustees, as required. Undertakes COTR procurement duties.

Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-11 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as one year of specialized experience (Federal or other) at the GS-11 level that is close or similar to the work of this job. The experience includes activities such as managing loans, accessions, budgets, inventory, crating and shipping arrangements, condition reporting, and exhibitions.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.